Community Partnerships & Communication - Barrington Community Unit 220 School District

Cultivate and maintain strong partnerships among the school district, parents/guardians,
and community stakeholders through connection, collaboration, and transparent communication.

External Communication

Develop a systematic approach to provide the community with communication that promotes transparency, unity, and positive brand identity; identify a system to monitor and analyze how communications are being delivered and received throughout the district, including external analytics.

Baseline ✅

COMPLETED

The baseline phase occurred from August 2023 - December 2023. During this time the Barrington 220 Communications Department:

Conducted an online external communications survey with Barrington 220 parents/guardians, BHS students, and community members who do not have children in the district. Click here to view the results.
Held meetings with all school principals, as well as other staff members, to gather feedback about external communications at their buildings.
Met with members of the Barrington 220 Infinite Campus (IC) Department to gather feedback about IC communications.
Reviewed analytics from Barrington 220 social media channels and website.

Recommendation ✅

COMPLETED

The recommendation phase occurred from January 2024 - May 2024. During this time the Barrington 220 Communications Department:

Reviewed results from an online external communications survey conducted in Fall 2023 with Barrington 220 parents/guardians, BHS students, and community members who do not have children in the district. Click here to view the results.
Worked on an external communications guideline booklet for front office administrative assistants at each school building, generated through survey results and staff feedback gathered in Fall 2023.
Used external communications guideline booklet to conduct training with front office administrative assistants during UFirst Professional Development Days for BSEO staff.

Implementation 🔴

Not Yet Started

Implementation refers to the actual execution or carrying out of the recommended actions or strategies. It involves putting the proposed recommendations into practice, allocating necessary resources, assigning responsibilities, following established timelines and/or meeting milestones. Implementation requires leadership, coordination, monitoring, and management to ensure that the planned actions are effectively executed.

Measurement 🔴

Not Yet Started

Measurement involves assessing and evaluating the progress and outcomes of the implemented actions in relation to the objectives. It includes collecting and analyzing relevant data, metrics, or indicators to determine the extent to which the objectives have been achieved. Measurement helps to track the success of the objectives, identify areas for further improvement or adjustment, and inform future decision-making processes. Measurements may be binary (e.g., completed or not completed), quantitative, or qualitative. Measurements answer the question, “How will we know if we are successful?”

Internal Communication

Develop a systematic approach to ensuring the creation of clear systems and expectations for all forms of internal communication, so district employees are informed of district decisions and initiatives, and are empowered to confidently share this information.

Baseline ✅

COMPLETED

The baseline phase occurred from August 2023 - January 2024. During this time the Barrington 220 Communications Department:

Conducted an online internal communications survey with Barrington 220 staff members. Click here to view the results.
Held meetings with all school principals, as well as other staff members, to gather feedback about external communications at their buildings.
Reviewed analytics from Barrington 220 social media channels and website.

Recommendation 🟡

IN PROGRESS

Projected Timeframe: January 2024 - August 2024

Recommendations are proposed actions or strategies that are suggested based on the assessment of the baseline data and analysis of the current situation. These recommendations are intended to address identified gaps, challenges, or areas for improvement. They provide guidance on the actions that should be taken to move toward the desired outcome of the objective. Recommendations answer the question, “What are we going to do?”

Implementation 🔴

Not Yet Started

Implementation refers to the actual execution or carrying out of the recommended actions or strategies. It involves putting the proposed recommendations into practice, allocating necessary resources, assigning responsibilities, following established timelines and/or meeting milestones. Implementation requires leadership, coordination, monitoring, and management to ensure that the planned actions are effectively executed.

Measurement 🔴

Not Yet Started

Measurement involves assessing and evaluating the progress and outcomes of the implemented actions in relation to the objectives. It includes collecting and analyzing relevant data, metrics, or indicators to determine the extent to which the objectives have been achieved. Measurement helps to track the success of the objectives, identify areas for further improvement or adjustment, and inform future decision-making processes. Measurements may be binary (e.g., completed or not completed), quantitative, or qualitative. Measurements answer the question, “How will we know if we are successful?”

Community Partnerships

Identify, develop, and expand community partnerships to build greater connections and stronger collaborations that align with and support strategic priorities; include opportunities for the staff and students to give back to the community through engaging in service.

Baseline 🔴

not yet started

The baseline refers to the starting point or current state of affairs regarding a particular objective. It involves assessing and documenting the existing conditions, performance, or data related to the objective. Baseline information provides a reference point against which progress can be measured and evaluated. It answers the question, “Where are we today?”

Recommendation 🔴

Not Yet Started

Recommendations are proposed actions or strategies that are suggested based on the assessment of the baseline data and analysis of the current situation. These recommendations are intended to address identified gaps, challenges, or areas for improvement. They provide guidance on the actions that should be taken to move toward the desired outcome of the objective. Recommendations answer the question, “What are we going to do?”

Implementation 🔴

Not Yet Started

Implementation refers to the actual execution or carrying out of the recommended actions or strategies. It involves putting the proposed recommendations into practice, allocating necessary resources, assigning responsibilities, following established timelines and/or meeting milestones. Implementation requires leadership, coordination, monitoring, and management to ensure that the planned actions are effectively executed.

Measurement 🔴

Not Yet Started

Measurement involves assessing and evaluating the progress and outcomes of the implemented actions in relation to the objectives. It includes collecting and analyzing relevant data, metrics, or indicators to determine the extent to which the objectives have been achieved. Measurement helps to track the success of the objectives, identify areas for further improvement or adjustment, and inform future decision-making processes. Measurements may be binary (e.g., completed or not completed), quantitative, or qualitative. Measurements answer the question, “How will we know if we are successful?”

Support Strategic Priorities

Develop processes and procedures for broadcasting the progress of Framework 220 and deliver internal/ external communication for all priorities and objectives.

Ongoing

Ongoing

In order to share the progress of Framework 220 with Barrington 220 stakeholders, the district:

Provides Framework 220 updates at Board of Education Meetings
Updates the six strategic priority dashboards
Updates the Framework 220 homepage of the website
Features information about strategic priorities in the "Strategic Priority Spotlight" on social media
Provides information about Framework 220 in district-wide mailers to the community, as well as marketing materials in each school building

Cultivate and maintain strong partnerships among the school district, parents/guardians, and community stakeholders through connection, collaboration, and transparent communication.

External Communication

Internal Communication

Community Partnerships

Support Strategic Priorities

Cultivate and maintain strong partnerships among the school district, parents/guardians,
and community stakeholders through connection, collaboration, and transparent communication.