9.10 - Extracurricular and Athletic Activities Code of Conduct

  • This Extracurricular and Athletic Activities Code of Conduct1 applies, where applicable, to all school-sponsored athletic and extracurricular activities that are not part of an academic class nor otherwise carry credit for a grade.

    Requirements for Participation in Athletic Activities

    A student must meet all academic eligibility requirements and have the following fully executed documents on file in the school office before being allowed to participate in any athletic activity:

    1. A current certificate of physical fitness issued by a licensed physician, an advanced practice nurse or physician assistant. The preferred certificate of physical fitness is the Illinois High School Association’s “Pre-Participation Physical Examination Form.”2
    2. A permission slip to participate in the specific athletic activity signed by the student’s parent/guardian.
    3. Proof the student is covered by medical insurance.
    4. A signed agreement by the student not to ingest or otherwise use any drugs on the IHSA’s most current banned substance list (without a written prescription and medical documentation provided by a licensed physician who performed an evaluation for a legitimate medical condition) and a signed agreement by the student and the student’s parent/guardian agreeing to IHSA’s Performance-Enhancing Substance Testing Program.3
    5. A signed agreement by the student and the student’s parent/guardian authorizing compliance with the School District’s Extracurricular Drug and Alcohol Testing Policy;4and
    6. Signed documentation agreeing to comply with the School District’s policies and procedures on student athletic concussions and head injuries.

    Illinois High School Association5

    Eligibility for most athletics is also governed by the rules of the Illinois High School Association and, if applicable, these rules will apply in addition to this Extracurricular and Athletic Activities Code of Conduct. In the case of a conflict between IHSA and this Code, the most stringent rule will be enforced.

    Academic Eligibility

    Selection of members or participants in extracurricular and athletic activities is at the discretion of the designated teachers, sponsors, and coaches.

    In order to be eligible to participate in extracurricular and athletic activities, a student must maintain an overall ____ grade point average.6 Any student failing to meet academic requirements will be suspended from the sport or activity for ____ calendar days or until all academic requirements are met, whichever is longer.7

    Absence from School on Day of Extracurricular or Athletic Activity

    A student who is absent from school after noon is ineligible for any extracurricular or athletic activity on that day unless the absence has been approved in writing by the principal. Exceptions may be made by the designated teacher, sponsor or coach for justifiable reasons, including: 1) a pre-arranged medical absence; 2) a death in the student’s family; or 3) a religious ceremony or event.

    A student who has been suspended from school is also suspended from participation in all extracurricular and athletic activities for the duration of the suspension.

    A student who is absent from school on a Friday before a Saturday event may be withheld from Saturday extracurricular or athletic activities at the sole discretion of the designated teacher, sponsor or coach.

    Travel

    All students must travel to extracurricular and athletic activities and return home from such activities with his or her team by use of school approved transportation. A written waiver of this rule may be issued by the teacher, sponsor or coach in charge of the extracurricular or athletic activity upon advance written request of a student’s parent/guardian and provided the parent/guardian appears and accepts custody of the student. Oral requests will not be honored and oral permissions are not valid

    Code of Conduct

    This Code of Conduct applies to all extracurricular and athletic activities and is enforced 365 days a year, 24 hours a day.8

    This Code does not contain a complete list of inappropriate behaviors. Violations will be treated cumulatively, with disciplinary penalties increasing with subsequent violations. A student may be excluded from extracurricular or athletic activities while the school is conducting an investigation into the student’s conduct.

    Students and their parents/guardians are encouraged to seek assistance from the Student Assistance Program for alcohol or other drug problems. Participation in an alcohol or drug counseling program will be taken into consideration in determining consequences for Code of Conduct violations.

    The student shall not:

    1. Violate the school rules and School District policies on student discipline including policies and procedures on student behavior;
    2. Ingest or otherwise use, possess, buy, sell, offer to sell, barter, or distribute a beverage containing alcohol (except for religious purposes);
    3. Ingest or otherwise use, possess, buy, sell, offer to sell, barter, or distribute tobacco or nicotine in any form;
    4. Ingest or otherwise use, possess, buy, sell, offer to sell, barter, or distribute any product composed purely of caffeine in a loose powdered form or any illegal substance (including mood-altering and performance enhancing drugs or chemicals) or paraphernalia;
    5. Use, possess, buy, sell, offer to sell, barter, or distribute any object that is or could be considered a weapon or any item that is a look alike weapon. This prohibition does not prohibit legal use of weapons in cooking and in athletics, such as archery, martial arts practice, target shooting, hunting, and skeet;
    6. Attend a party or other gathering and/or ride in a vehicle where alcoholic beverages and/or controlled substances are being consumed by minors;
    7. Act in an unsportsmanlike manner;
    8. Violate any criminal law, including but not limited to, assault, battery, arson, theft, gambling, eavesdropping, vandalism and reckless driving;
    9. Haze or bully other students;
    10. Violate the written rules for the extracurricular or athletic activity;
    11. Behave in a manner that is detrimental to the good of the group or school;
    12. Be insubordinate or disrespectful toward the activity’s sponsors or team’s coaching staff; or
    13. Falsify any information contained on any permit or permission form required by the extracurricular or athletic activity.

    Hazing is any humiliating or dangerous activity expected of a student to belong to a team or group, regardless of his or her willingness to participate. Bullying includes cyber-bullying (bullying through the use of technology or any electronic communication) and means any physical or verbal act or conduct, including communications made in writing or electronically, directed toward a student or students that has or can be reasonably predicted to have the effect of one or more of the following:

    1. Placing the student or students in reasonable fear of harm to the student’s or students’ person or property;
    2. Causing a detrimental effect on the student’s or students’ physical or mental health;
    3. Interfering with the student’s or students’ academic performance; or
    4. Interfering with the student’s or students’ ability to participate in or benefit from the services, activities, or privileges provided by a school.

    Examples of prohibited conduct include name-calling, using derogatory slurs, stalking, sexual violence, causing psychological harm, threatening or causing physical harm, threatened or actual destruction of property, or wearing or possessing items depicting or implying hatred or prejudice of one of the characteristics stated above.

    Due Process Procedures

    Students who are accused of violating the Code of Conduct are entitled to the following due process:

      1. The student should be advised of the disciplinary infraction with which he or she is being charged.
      2. The student shall be entitled to a hearing before an appropriate administrator.
      3. The student will be able to respond to any charges leveled against him or her.
      4. The student may provide any additional information he or she wishes for the administrator to consider.
      5. The administrator, with the help of other staff members if needed, may interview material witnesses or others with evidence concerning the case.
      6. If the administrator finds, after reviewing the evidence, that the violation occurred, he or she will impose sanctions on the student, as follows:
        1. Sanctions for violations other than drug and alcohol will be based on the nature of the offense and the number of offenses, and may include suspension from all extracurricular or athletic activities for one of the time periods described below:
          • A specified period of time or percentage of performances, activities or competitions;
          • The remainder of the season or for the next season; or
          • The remainder of the student’s school career.
        2. Sanctions for alcohol and other drug violations, including tobacco, nicotine in any form, mood-altering or performance enhancing drugs, products composed purely of caffeine in a loose powdered form, paraphernalia or any other illegal substance, will be based on the following:

    First violation

        • Use, ingestion, possession, buying, selling, offering to sell, bartering, or distributing: A suspension of one third of the total number of performances, activities, or competitions or the remainder of the season, whichever is shorter. This penalty will be reduced if the student is enrolled in a school-approved alcohol or drug counseling program.
        • Attendance at a party or riding in a vehicle where alcoholic beverages and/or controlled substances are being consumed by minors: A suspension of one sixth of the total number of performances, activities or competitions, or the remainder of the season, whichever is shorter.
        • The student will be required to practice with the group, regardless of the violation (unless suspended or expelled from school).

    Second violation

        • Use, ingestion, possession, buying, selling, offering to sell, bartering, or distributing: A suspension of 12 weeks or 1 season, including suspension from all performances, activities, or competitions during this period. To participate again in any extracurricular or athletic activity, the student must successfully participate in and complete a school-approved alcohol or drug counseling program and follow all recommendations from that program.
        • Attendance at a party or riding in a vehicle where alcoholic beverages and/or controlled substances are being consumed by minors: A suspension of one third of the season and all extracurricular group performances, activities, or competitions during this period.
        • The student may be required to practice with the group (unless suspended or expelled from school).

    Third violation

      • Use, ingestion, possession, buying, selling, offering to sell, bartering, or distributing: A suspension from extracurricular or athletic activities for the remainder of the student’s school career.
      • Attendance at a party or riding in a vehicle where alcoholic beverages and/or controlled substances are being consumed by minors: A suspension of one calendar year from the date of the suspension, including all extracurricular and athletic activities during this period.
    1. The appropriate administrator will make a written report of his or her decision and rationale. The student may appeal the decision to the Principal or Principal’s designee.

    All students remain subject to all the School District’s policies and the school’s student/parent handbook.

    Drug and Alcohol Testing Program9

    The School District maintains an extracurricular and athletic drug and alcohol testing program in order to foster the health, safety, and welfare of its students. Participation in extracurricular and athletic activities is a privilege and participants need to be exemplars. The program promotes healthy and drug-free participation.

    Each student and his or her parent/guardian must consent to random drug and alcohol testing in order to participate in any extracurricular or athletic activity. Failure to sign the School District’s “Random Drug and Alcohol Testing Consent” form will result in non-participation.

    If a test is positive, the student may not participate in extracurricular or athletic activities until after a follow-up test is requested by the building principal or designee and the results are reported. The building principal or designee will request a follow-up test after such an interval of time that the substance previously found would normally be eliminated from the body. If this follow-up test is negative, the student will be allowed to resume participation in extracurricular and athletic activities. If a positive result is obtained from the follow-up test, or any later test, the same previous procedure shall be followed.

    No student shall be expelled or suspended from school as a result of any verified positive test conducted under this program other than when independent reasonable suspicion of drug and/or alcohol usage exists. This program does not affect the School District policies, practices, or rights to search or test any student who at the time exhibits cause for reasonable suspicion of drug and/or alcohol use.


    Cross-References: 
    Barrington 220 Policy 6:190, Extracurricular and Co-Curricular Activities 
    Barrington 220 Policy 6:190-AP, Eligibility for Participation in Extracurricular Activities 
    Barrington 220 Policy 7:240, Conduct Code for Participants in Extracurricular Activities
    Barrington 220 Policy 7:240-AP1, Code of Conduct for Extracurricular Activities

    1This handbook procedure contains both required language and optional language that represents best educational practice. Consult your school district policy manual to assure consistency and alignment with district policy.

    2Substitute “Illinois Elementary School Association’s “Pre-participation Examination Form” if appropriate.

    3Required for IHSA schools.

    4See “Drug and Alcohol Testing Program,” below. This is an optional program.

    5Substitute Illinois Elementary School Association if appropriate.

    6District have some flexibility in this requirement. See your school district’s “no-pass, no-play” policy for exact language.

    7Required in high school only. This entire paragraph may be omitted for K-8. Consult your school district’s policy manual in order to fill in the required information.

    8Make sure that the Code of Conduct is aligned to school district policy and check with your school district’s attorney on the legality of enforcing the Code of Conduct 24/365.

    9This program is optional and the requirements may be revised in accordance with school district policy and school preference.