POLICY:

• TO PROVIDE DIRECTION FOR THE ACQUISITION OF AUDIO VISUAL (AV) EQUIPMENT.

PURPOSE:

• To ensure that AV equipment will fulfill the function for which it is intended.
• To acquire equipment that is compatible with the district's long range AV plans.
• To ensure that planning and costs associated with the maintenance and operation of equipment are identified and budgeted.
• To ensure proper planning and handling of security and maintenance of all AV equipment.

SCOPE: All audio visual equipment.

RATIONALE:

This practice and procedure along with assistance from Media Services is designed to assist the user in acquiring the appropriate AV equipment. It is important to ensure that new acquisitions are compatible with existing equipment and standardized as much as possible.

PROCEDURE:

All requests will be prepared on an AV Equipment Request Form which states:

• - the purpose of the equipment
• - the type of equipment being considered, and the funding source

Once completed and signed by the building library media specialist, the form is to be forwarded to the Director of Media Services, Bonnie Bjorkman.

Based on the information received, the AV Department will work with the user to prepare a purchase order. The purchase order is prepared, approved and signed by the Director of Media Services after which it is forwarded to the District Business Office for processing.